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Procurement Guide

Tender Types & Procedures

The Jigawa State Procurement Law 2019 establishes three methods of procurement. Understanding which applies to your contract is essential before submitting a bid.

Procurement Threshold Rule

Under the Jigawa State Procurement Law, contracts above ₦200 million must use Open Competitive Tendering. Contracts below this threshold may use Selective or Nominated procedures subject to prior approval from the Bureau.

01
Open Competitive Tendering
The standard method for all major public contracts — maximum transparency and competition
Mandatory for contracts above ₦200 million

Open Competitive Tendering invites all qualified contractors to submit bids. Tender notices must be advertised in at least two national newspapers and the Bureau's official website for a minimum of 28 days.

Procurement Process Steps
  1. 1 MDA prepares and submits procurement plan and budget appropriation certificate
  2. 2 Bureau reviews and issues No Objection for tender documents
  3. 3 Advertisement in minimum two national newspapers and Bureau website (28-day window)
  4. 4 Bidders purchase and collect tender documents from specified collection point
  5. 5 Pre-bid meeting held (mandatory for complex contracts)
  6. 6 Bids submitted in sealed envelopes to specified address before deadline
  7. 7 Public opening of bids in presence of all bidders and Bureau representative
  8. 8 Technical evaluation by the Tender Evaluation Committee (TEC)
  9. 9 Bureau issues No Objection to TEC Report
  10. 10 Financial evaluation and best-evaluated bidder identified
  11. 11 Award approval from appropriate approving authority
  12. 12 Bureau certifies award and issues Due Process Certificate
  13. 13 Contract signed and mobilisation fee paid within specified period
Required Documents
Invitation to Tender (ITT) Instruction to Bidders (ITB) Bill of Quantities (BoQ) Technical Specifications Form of Contract Bid Security Certificate of Incorporation Tax Clearance Certificate (3 years) Audited Accounts (3 years) VAT Registration Certificate
02
Selective Competitive Tendering
Invitation-only bidding from a pre-qualified shortlist — for specialised or sensitive works
Requires Bureau prior approval • Below ₦200 million threshold

Used when the MDA can demonstrate that only a limited number of contractors possess the technical capability for specialised works. The MDA must pre-qualify contractors through a formal Expression of Interest process before issuing tender invitations.

Procurement Process Steps
  1. 1MDA justifies need for selective tendering and obtains Bureau approval
  2. 2Expression of Interest (EOI) published and evaluated
  3. 3Shortlist of minimum 5 qualified contractors prepared and approved by Bureau
  4. 4Tender documents issued to shortlisted firms only
  5. 5Sealed bids submitted and publicly opened
  6. 6Technical and financial evaluation by TEC
  7. 7Bureau issues No Objection to evaluation report
  8. 8Award and Due Process Certificate issued
03
Nominated / Single-Source Tendering
Direct award to one contractor — only permitted in exceptional, legally defined circumstances
Exceptional circumstances only • Strict Bureau approval required

Single-source procurement is only permitted under specific circumstances defined in Section 43 of the Jigawa State Procurement Law. An MDA must submit a formal justification which the Bureau must approve before any approach is made to a contractor.

Permitted Circumstances
  • Follow-on works from an existing contract where changing contractor would be uneconomical
  • Emergency situations involving risk to life, property or security (with Governor's approval)
  • Proprietary goods where only one supplier exists globally
  • Standardisation of equipment across a programme (requires prior evidence)
  • Government-to-Government agreements approved at Federal or State level
Quick Reference

Procurement Method Comparison

Method Threshold Min. Bidders Advert Required Typical Duration
Open Competitive Above ₦200 million Unlimited (public) Yes — 28 days minimum 60–120 days
Selective Competitive Below ₦200 million Min. 5 shortlisted EOI only 30–60 days
Nominated / Single Any value 1 (exceptional only) No 14–30 days
Manual of Procurement Practice & Procedure

Download the full 2019 edition of the Manual for detailed guidance on all procurement processes, standard forms and legal requirements.

View Resources